Intranet-Based Electronic Document Management System for DHVSU Accreditation Using Python Django

Abstract

Nowadays, universities such as Don Honorio Ventura State University manually handle large amounts of accreditation files that do not have a centralized storage location. The researchers proposed a solution in the form of an intranet-based electronic document management system, as there is no currently available system at the university to store the files efficiently. The system uses the SDLC V-model for the development of the system to identify errors during the development stage. The program has three different account types: admin, faculty, and accreditor. The study was conducted at the Main Campus of DHVSU, where all the data for the study was collected. The researchers conducted the feasibility survey, unit testing, integration testing, system testing, connection testing, user acceptance testing, and expert testing to verify if the system is feasible and if it is working properly. The data shows that the faculty, accreditors, and administrators strongly agree that the system should be necessary for the university. The system passed unit, integration, and system testing, proving that the system is working as expected. The researchers ask the EcE faculty and six field experts to test the system and answer the questionnaires designed using ISO 25010. Both the experts and the EcE faculty strongly agree that the system performs properly and meets the requirements of the users. In conclusion, the system passed all the testing and proved that it can aid in storing and managing accreditation files.